BYLAWS
BICYCLE
SECTION
SIERRA
CLUB OF SAN DIEGO
ARTICLE
1 - NAME
The name
of the section shall be the BICYCLE SECTION of the Sierra Club Of San Diego.
ARTICLE
2 - PURPOSES
TO
ORGANIZE AND LEAD bicycle tours and other social events among bicyclists; and
TO PROMOTE
the idea of the bicycle as a serious, non-polluting mode of transportation.
ARTICLE
3 - MEMBERSHIP
Membership in the Bicycle Section is open to anyone age 18
and over. Participation in Bicycle Section rides, outings and social events
shall be open to the public unless specifically stated otherwise in the section
newsletter or other publication. An individual may join the Bicycle
Section for one year without being a member of the Sierra Club. After one year
of membership in the Bicycle Section, membership in the Sierra Club is
required.
ARTICLE
4 - OFFICERS
Section 1
-
Collectively
designated as "the Board," the officers are:
CHAIR VICE
CHAIR
SECRETARY
TREASURER
MEMBERSHIP
CHAIR
PROGRAM
CHAIR
OUTINGS
CHAIR
NEWSLETTER
EDITOR
MEMBER AT
LARGE
REFRESHMENT
CHAIR
PROMOTIONS
CHAIR
DATA BASE MANAGER
COALITION
LIAISON
Section 2 - All officers shall be
active members of the Bicycle Section and the Sierra Club.
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Section S - The absence of an
officer from three consecutive regularly scheduled meetings of the Board,
without reasonable excuse, shall terminate that officer's position and create a
vacancy. This termination may be overridden by the Board.
Section 4 - The duties of the
officers of the Bicycle Section are attached as Addendum 1 to 'these bylaws.
This addendum is considered to be a part of these bylaws, but the addendum may
be changed by a majority vote of the Board without requiring a change in these
bylaws.
ARTICLE 5
- ELECTION OF OFFICERS
Section 1 - The term of office
shall be one year, from April i to March 31.
Section 2 - The Vice Chair shall
coordinate the solicitation of interested section members to fill vacant board
seats. Any active member of the section who is interested in serving on the
Board should submit their name to the Vice Chair to be included on the ballot.
Section 3 - Volunteers to serve
on the Board will be solicited in the December "OUT SPOKEN" and at
the December general meeting. Nominations for the Board shall be accepted up
until the date of the January Board meeting.
Section 4 - The Board shall approve
the list of nominees at the January Board meeting and the ballot shall be
published in the February issue of "OUT SPOKEN". All nominees for
officer positions must be active members of the Bicycle Section and of the
Sierra Club,
Section 5 - Complete ballots may be
mailed to the Secretary or may be turned in at the February general meeting.
The Secretary shall oversee the counting of the ballots and the results shall
be announced at the March Board meeting. Mail ballots must be received
prior to the March Board meeting.
Section 6 - Nominees receiving the
highest number of votes shall be elected. The newly elected officers shall be
installed and shall assume their duties at the April Board meeting. Election
results shall also be announced in the April issue of "OUT SPOKEN".
Any offices having no nominees will be considered to be vacancies and shall be
filled in accordance with Section 7 of this Article.
Section ? - Until a replacement
member elected at the next annual election has taken office, any vacancy,
however caused, shall be filled by majority vote of the full number of
remaining elected officers.
ARTICLE
6 - FINANCE
Section 1 - An annual membership
fee may be levied on each member to cover the expenses of the Bicycle Section.
The amount of this fee shall be determined by, and can be changed by, a
majority vote of the Board.
Section 2 - A fee may be
charged for section general meetings or other events. The amount of the
fee shall be coordinated with the Program Chair and shall be approved by the
Board. A ride COL may set a fee for their ride provided that the money
collected goes either to the Bicycle Section or to the Main Chapter. Such fees
will be subject to Board approval.
Section 3 - The Treasurer shall
comply with the Bylaws of the Sierra Club, San Diego Chapter, in matters
pertaining to finance.
ARTICLE
7 - MEETINGS
Section 1 - The Board shall meet on
a monthly basis at a time, date and location determined by the Board. The time,
date and location of the meeting shall be published in "OUT SPOKEN".
Section 2 - Bicycle Section general
meetings shall be held monthly. Date, time, and location of these meetings
shall be published in "OUT SPOKEN". The Board may, by a majority
vote, elect to skip a monthly meeting if scheduling is a problem.
ARTICLE
8 - OUTINGS
Section 1 - Outings shall be
operated in accordance with Bylaws of the San Diego Chapter of the Sierra Club.
All leaders shall be qualified Chapter Outings Leaders.
Section 2 - Attached as Addendum 2
to these ~bylaws is the ride policy. This addendum is considered to be a part
of these bylaws, but the addendum may be changed by a majority vote of the
Board without requiring a change to the bylaws.
ARTICLE
9 - RELATIONSHIP WITH THE SAN DIEGO COUNTY BICYCLE COALITION (SDCBC)
The Bicycle Section shall maintain a close, informal
relationship with the SDCBC. Officers and members of each group-will be
encouraged to participate in the functions of the other ~and informal
communications shall be maintained between'the two groups. Mailing lists of
each group may be exchanged and utilized as determined and approved by the
Board.
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ARTICLE
10 - CHANGES OR AMENDMENTS TO BYLAWS
A quorum for the purpose of voting on changes to these
bylaws shall be a majority of those members attending a general meeting that
has been published in "OUT SPOKEN" as a meeting at which the bylaws
will be voted on.
ARTICLE
- 11 - CONFLICT OF BYLAWS
In the event of any conflict between these Bylaws and
those of the Sierra Club, San Diego Chapter, the Bylaws of the Chapter will
take precedence.
These
bylaws were approved at the Bicycle Section general meeting of January 23, 1993.
APPROVED
SIERRA.
CLUB OF SAN DIEGO
DATE
Signature
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ADDENDUM
ONE (1)
BYLAWS
BICYCLE
SECTION
SIERRA
CLUB OF SAN DIEGO
January
1993
OFFICER DUTIES
CHAIR: The Chair will establish the agenda for and will chair all
meetings of the Board. The Chair will act as the liaison with the Executive'Committee of the main chapter of the Sierra Club and will act as the
representative of the section in all dealings with other organizations or
outside activities. The Chair will keep the Board informed of developments in
the main chapter that effect the section and will assist any other officer who
requires assistance with their duties. The Chair will delegate duties to other
board members as appropriate and will perform any other duty that is required
to insure the continued operation of the section.
ViCE-Chair: The Vice-Chair will assist the Chair in conducting
the affairs of the section and, in the absence of the Chair, will assume
his/her duties. The Vice-Chair will also represent the section at the
monthly orientation meetings of the main chapter and of the Sierra Singles. The
Vice-Chair will coordinate the solicitation of nominees for Board elections or
for vacancies that occur on the Board.
SECRETARY: The Secretary will record the minutes of all Board of
Officers meetings or of any other meeting for which a written record must be
kept. The Secretary will mail a copy of the latest minutes to each board member
prior to the next scheduled meeting of the Board. The Secretary will maintain
the section's archives to include copies of all minutes of meetings, other
correspondence of the section, and copies of the monthly newsletter, "OUT
SPOKEN".
TREASURER: The Treasurer will maintain the section's checking account
and coordinate the transition from old to new approved signers of the checks.
The Treasurer will pay the section's bills, reimburse members for approved
expenditures, maintain records of fund raising activities or section sales, and
report the results to the Board. The Treasurer will deposit checks and cash
at least once monthly to the club account, complete and file financial
statements as required by the main chapter of the Sierra Club and collect all
funds for deposit in a timely manner. The Treasurer will keep a record of all
checks deposited by name or issuer and will provide the Board with a financial
report at each regularly scheduled meeting.
MEMBERSHIP CHAIR: The Membership Chair is responsible
for the mailing to all members of the monthly newsletter,
"OUTSPOKEN", and for monitoring all messages left on the section's
phone "Hot Line" to insure that those requesting membership
information receive such and to pass on to other board members messages that
would be of interest to them. The Membership chair will also assist the
Vice-Chair in presentations about the Bicycle Section to chapter and Sierra
Singles monthly orientation meetings and will actively recruit new members.
PROGRAM
CHAIR: The
Program Chair is responsible for planning and
advertising the monthly general meetings. This will include arranging for a
meeting place, a program and refreshments or a meal. The Program Chair will
coordinate the refreshments or meal with the Refreshments Chair. The Program
Chair will prepare the announcement of club meetings and will coordinate with
the Newsletter Editor to insure that the announcement is included in the
appropriate monthly newsletter. The Program Chair will insure that all monthly
general meetings provide an atmosphere where members and potential members may
socialize and learn more about the club and club-sponsored activities. The
Program Chair will keep records/receipts for all expenses for general meetings
and will turn these over to the Treasurer for reimbursement or payment. The
Program Chair will set the cost of the general meeting if there are any
expenses to the section and will be responsible for collecting any fees for the
meeting from attendees. The Program Chair will coordinate with the meeting
host/hostess to insure that the host/hostess receives any assistance required
in putting on the meeting. The Program Chair may enlist help from other board
members or regular members as required.
OUTINGS CHAIR: The Outings Chair is responsible
for compiling the monthly list of rides, assuring that every section outing
complies with the San Diego Chapter's Outings Policy and that each
regularly-scheduled ride has a leader. The Outings Chair will submit the
list of monthly rides to the Newsletter Editor for inclusion in "OUT
SPOKEN". If possible, this should be done electronically through the
Sierra Club BBS or on a computer disk. The Outings Chair will coordinate with
the Chapter Outings Coordinator to insure that rides are listed on the
Chapter's Master Calendar, will post the rides to the section's phone hotline
and to the Chapter BBS. The Outings Chair will make every effort to submit
section outings to the "HI SIERRAN" and to the "HAPPENINGS"
for publication. Efforts will also be made to submit selected section outings
to other bicycle-related publications. The Outings Chair will maintain records
of rides led by each leader and will coordinate with the Membership Chair to
determine which leaders are entitled to receive free membership or other
benefits as a result of their activities. The Outings Chair will sit on the
Chapter's Outings Committee as the section's representative and will report to
the Board on the activities of this committee. The Outings Chair will
coordinate with the Chapter Leadership Training
Committee
to encourage section members to become COLs.
NEWSLETTER EDITOR: The Newsletter Editor is responsible
for the production, printing and distribution of a monthly newsletter. The
Editor will insure that all ride listings, meeting announcements and other club
related news for a given month is included in that month's newsletter. The
Editor will coordinate with the Outings Chair and the Program Chair to insure
that all outings, rides and meetings are publicized in a timely manner and that
all information is accurate. The Editor will coordinate with the Membership
Chair and the Data Base Manager to insure that sufficient copies of the
newsletter are printed to meet section requirements and that all section
members receive a copy. The Editor will coordinate with the Membership Chair
to effect
delivery of the newsletters to the Membership Chair so
that they can be mailed.
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MEMBER AT LARGE: The Member at Large will be
available to assist any other officer with their duties when requested by that
officer. The Member at Large will temporarily assume the duties of any officer,
except the Chair, who resigns and for whom an immediate replacement can not be
obtained. The Member at Large will act as Secretary at any meeting at which the
Secretary is absent, will keep the minutes, and will forward a copy of these
minutes to the S%cretary for inclusion in section archives and will mail a copy
of the minutes to each member of the board prior to the next regularly
scheduled meeting. The Member at Large will assist the Membership Chair i the
recruitment of new members to the section.
REFRESHMENT CHAIR: The Refreshment Chair will be
responsible for maintaining the sections supplies of coffee, tea, paper
products, coffee maker, etc., and will be responsible for insuring that these
supplies are available at section functions. The Refreshment Chair will be
responsible for assisting the Program Chair and/or host/hostess in the planning
for refreshments or food at section monthly meetings or social events, such as
pot-luck dinners.
The Refreshment Chair will assist other officers as
required.
PROMOTIONS CHAIR: The Promotions Chair is responsible
for promoting the Bicycle Section in various publication of bicycle interest
and for insuring that information about our activities is submitted to the
"HI SIERRAN" for publication. The Promotions Chair will coordinate
with the Outings Chair to determine what outings or-activities should be
published in publications other than the "OUT SPOKEN". The Promotions
Chair will be responsible for taking the lead in section promotional activities
such as the purchase of logo T-shirts or other material that wouldpromote the
section.
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DATA BASE MANAGER: The Data Base Manager is
re'sponsible for maintaingin the section membership data base and for
coordinating with the Membership Chair and the Newsletter Editor-to ensure that
sufficient copies of "OUT SPOKEN" are printed to cover our.
membership. The Data Base Manager will notify the Membership Chair
of all members whose membership is about to expire so that
the Membership Chair can annotate their newsletters to that effect. The Data Base
Manager will maintain a roster of members and will make current copies of this
roster available to the Chair and the Membership Chair as required.
COALITION LIAISON: The Coalition Liaison is an
ex-officio member of the board and will act as the section's liaison to the San
Diego County BicYcle Coalition (SDCBC). The Coalition Liaison will represent
the section in all business with the SDCBC and will"be the conduit for
interaction between the section and the SDCBC..
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ADDENDUM
TWO (2)
BYLAWS
BICYCLE
SECTION
SIERHA
CLUB OF SAN DIEGO
January
1993
1. ALL RIDES:
RIDE POLICY
a. Rides
will start 15 minutes after the published time.
b. COLs
must require participants to sign in for the ride with a minimum of their name,
address and emergency contact. COLs are reminded that the Sierra Club requires
that these sign-up lists be maintained for three (3) years. Riders who do not
meet minimum requirements should not be allowed to sign up for the ride.
c. The 15
minutes prior to the start of the ride will be used to outline the route,
designate rest, regroup and food stops and cover safety considerations.
d. The COL will designate the route for the ride and easily recognizable points on the route where
the riders will be regrouped. At these points, the COL may modify the route,
based on the riders capabilities, weather, etc. In all cases, the COL will make sure all riders are aware of the next regroup point and have adequate
directions to it. This can be accomplished by issuing a marked map or written
directions for the ride, although maps and written directions are not required.
COLs do not have to lead rides from the front.
e. Each
ride will have a designated assistant leader, who may also act as the sweep.
The assistant leader does not have to be a COL, but must be a member of the
Sierra Club. The name of the assistant leader shall be provided to the Section
Outings Chair for inclusion in the Main Chapter Master Calendar.
f. The
designated sweep will be familiar with the route or will have a copy of the
route map.
g. All
rides will be organized so as to have rest stops and/or regroup stops.
h. The
ride COL has full authority to check out the ability of all riders to
participate in the ride and the condition of their equipment. The COL may prohibit from participating those riders who do not, in the COL's judgement, meet
minimum standards for conditioning or equipment.
i. If a COL allows a rider to participate, the COL'assumes the responsibility for seeing that the
rider completes the ride. No rider will be left behind unless the rider has
voluntarily requested to leave the ride. No ride will be complete until the COL has accounted for all riders who started the ride and who did not voluntarily leave the
ride prior to its ending.
j. In the
event that a rider has equipment or conditioning problems that would preclude
them from finishing the ride, the COL is responsible for seeing that the rider
is able to return to the start point or receives the assistance necessary to
return to the start point. This may require leaving a volunteer with the rider
to render assistance, or arranging to have a rider picked up and returned to
the start point.
k. The COL must designate the grade, the approximate'actual mileage (25 miles, 30 miles, etc.) and
the pace (moderate, fast, etc.) in the write-up submitted for publication in
the section's newsletter, "OUT SPOKEN".
1. The COL is required to refuse participation to any rider who does not have a helmet.
2. REGULARLY
SCHEDULED SUNDAY AND TUESDAY RIDES:
a. Rides
will be graded 3B for the Sunday ride and lB or 2B for the Tuesday ride.
b. The pace of the ride will be
moderate.
3. REGULARLY
SCHEDULED THURSDAY RIDES:
a. Rides will be graded 2C or 3C.
b. The pace of the ride will be
fast.
4. RIDES NOT REGULARLY
SCHEDULED:
a. The COL will designate the grade, the pace, the distance in miles, the nature (road ride,
mountain bike ride, etc) of the ride and any special condition (mountain bike
required, etc) that must be met to participate.
b. The COL may screen riders, limit the size of the group, and disallow participation by riders
who, in the judgement of the COL, can not handle the demands of the ride, or
whose equipment is not adequate for the ride.
5. BEGINNERS RIDES:
a. Beginners rides will designated as such in the write up
in "OUT
SPOKEN"
or other publications.
b. Rides
will be rated 1A to 2B.
c. The
ride should be preceded by a short class on use of gears, safe riding, how to
equip the bike, need for water, etc. The length and nature of this class should
be tailored to the level of the riders. The COL may take the time to inspect
riders bikes and point out problems, minor maintenance required, etc.
d. Ride pace will be kept slow
enough to keep the group together.
6. RIDE RATING SYSTEM:
1 - Up to 13 Miles
2 - 14 to 20 Miles
3 - 21 to 38 Miles
4 - Over 35 Miles
A - Basically Flat
B - Rolling Hills
C - Moderate Hills
D - Steep Grade(s)
